Preservica Strengthens HIPAA Compliance Program with Independent Assessment

BOSTON, MA, UNITED STATES, October 8, 2026 /EINPresswire.com/ — With growing demand from its government and private healthcare customers in the U.S., Preservica, the leader in AI-powered Active Digital Preservation™, has further strengthened its HIPAA compliance program with an independent assessment of the company’s HIPAA Security and Privacy safeguards conducted by a leading cyber security and compliance firm.

The assessment provides an additional layer of confidence for healthcare organizations, university medical centers and state Health and Human Services agencies storing or wanting to store electronic Protected Health Information (ePHI) in Preservica. HIPAA compliance is also subject to both the customer and Preservica signing a Business Associate Agreement (BAA).

“Preservica’s HIPAA-ready archiving and Active Digital Preservation platform goes beyond conventional archiving by ensuring that long-term ePHI, research and business records are not only securely protected in line with HIPAA technical, administrative and physical safeguards but also automatically maintained in readable and actionable file formats over decades,” says Martyn Simpson, CISO at Preservica. “This enables organizations to quickly and confidently respond to Release of Information requests, malpractice claims, regulatory audits, major investigations and to leverage data for research value.”

How healthcare organizations benefit

Preservica’s HIPAA-compliant archiving and Active Digital Preservation platform is also enabling healthcare organizations to:

• Decommission legacy systems while keeping patient records accessible over decades for continuity of care and malpractice defense

• Reduce cost and clutter in operational records systems by moving inactive patient records and larger files to lower cost preservation storage

• Securely retain ePHI for research and long-term value

• Speed up Release of Information (ROI) requests – from manual multi-day retrievals to easy one-click search for instantly viewable and trusted records

Preservica’s HIPAA-compliance program protections

Preservica’s core HIPAA safeguards include:

• Data encryption: at rest and in transit

• Data immutability & integrity: Once ingested, files cannot be altered or deleted (without two-stage authorization). Every file is fixity checked and regular integrity reports run to prevent file corruption or tampering.

• Access controls: Support for Multi-Factor Authentication (MFA) and granular, role-based access permissions enables customers to ensure only authorized individuals can view ePHI.

• Audit logging: The software maintains customer immutable audit trails of who has viewed which folders and assets and when, for Entity Access Reporting.

• Retention management & legal hold: Preservica ensures consistent enforcement of records governance across the archive including defensible disposition actions.

• Long-term data accessibility: Files are automatically maintained in readable and actionable formats over decades to ensure rapid response to ROI requests, malpractice claims, regulatory audits, investigations or for research value.

• Administrative: Preservica runs an active program of HIPAA specific staff training, policies and risk assessments.

Frequently Asked Questions:

Q: What is Digital Preservation?

A: Digital Preservation is all about making sure you can always quickly find, view, use, and trust your digital content and records over decades—or forever. This means going beyond simply storing your files to making sure they are maintained in a file format that you can instantly view and use no matter what application they were originally created in. Preservica is a market leader in Active Digital Preservation™ and the most trusted Digital Preservation platform on the market.

Q: How can healthcare organizations preserve ePHI while maintaining long-term access to the information?

A: Healthcare organizations may need to access patient records and other electronic Protected Health Information (ePHI) years or even decades after the systems that created them have been replaced. Simply storing a copy of a record does not guarantee that it will remain accessible, readable or trustworthy over time.

Digital Preservation addresses that challenge by actively maintaining information, so it remains usable as technology, systems and file formats change. Preservica automatically maintains files in readable and actionable formats over decades while protecting their integrity and provenance by applying controls for security, integrity, access and retention.

This enables healthcare organizations to retrieve trusted records quickly when they are needed for Release of Information (ROI) requests, continuity of care, malpractice claims, regulatory audits, investigations or research.
The goal is to ensure that preserving a record does not mean putting it out of reach. The information remains protected, accessible and usable throughout its required retention period.

Q: What is an independent HIPAA assessment, and why does it matter when selecting a healthcare technology provider?

A: The U.S. Department of Health and Human Services (HHS) and its Office for Civil Rights (OCR) do not endorse any formal HIPAA certification.

Instead, HIPAA compliance is demonstrated by putting appropriate administrative, physical and technical safeguards in place to protect electronic Protected Health Information (ePHI).

An independent HIPAA assessment provides an objective review of a provider’s HIPAA-related safeguards by an external cybersecurity and compliance organization. It gives healthcare organizations additional assurance when evaluating a technology provider that will store or preserve ePHI.

Preservica’s HIPAA compliance program has been independently assessed by a leading cybersecurity and compliance firm, providing an additional layer of confidence for healthcare organizations.

Learn more:
• Contact us to sign a BAA or to book a demo or get a quote – https://preservica.com/contact
• Visit the Preservica Trust Center to view our HIPAA Safeguards summary documentation
• Learn more about Preservica’s Active Digital Preservation difference – https://preservica.com/active-digital-preservation-advantage

About Preservica

Preservica is changing the way organizations around the world protect and reuse long-term digital information. Preservica’s AI-powered Active Digital Preservation™ archiving software automatically keeps every file alive in future-friendly formats over decades to ensure high-value information can always be quickly found, trusted and actioned for FOI, regulatory compliance, legal, brand and AI needs.

Developed in collaboration with Microsoft, Preserve365^® simplifies compliance and AI adoption by making the archiving, Digital Preservation and discovery of long-term and permanent records a seamless part of everyday Microsoft 365 and Microsoft SharePoint workflows. This embedded approach empowers Microsoft customers to maximize existing software investments such as Power Automate and Copilot to automate archiving, reduce cost and risk, simplify discovery, and build a foundation of trusted AI-ready long-term content.

Maria Doyle
Doyle Strategic Communications
+1 781-964-3536

Media gallery